The active membership of the Church Street East Historic District Association (herein referred to as the Association) shall be comprised of those persons who own real property in the Church Street East Historic District, who live in the Church Street East Historic District, or who own businesses in the Church Street East Historic District, and who have paid the most current assessment of dues of the Association. The Treasurer of the Association shall inform the Secretary of the fact of payment by each member and the Secretary shall maintain a list of members, which shall be updated for each Association meeting.
The annual meeting of the Association, as defined in the Certificate of Incorporation, shall be the second Tuesday in April of each year. The Association shall meet in regular meetings on the second Tuesday of the month in September, October, November, December, January, February, March, and April. The Officers or the active membership may cancel any regular meeting by majority vote. Special meetings may be called by the Officers or by majority vote of the active membership.
TRANSACTION OF BUSINESS
All business must be transacted at an annual, regular, or special meeting as prescribed in the Certificate of Incorporation. To conduct business, a quorum shall consist of a majority of the active membership present and voting. The procedure for transaction of business shall be determined by the President, unless a majority of the active membership present votes to invoke the provisions of Robert’s Rule of Order as Amended. All business shall be accomplished by a majority vote of the active members at any meeting in which a quorum is present.
NOMINATION AND ELECTION OF OFFICERS
Officers shall be elected at the annual meeting of the Association or at any other time designated by two-thirds of the active membership present at a meeting. Nominations shall be made from the floor by any active member at the annual meeting or the meeting preceding it. Election for each office shall be by majority vote of the active membership.
DUTIES OF OFFICERS
The officers of the Association shall by President,
Vice President, Secretary, and Treasurer, and shall have those duties as stated in the Certificate of Incorporation. The President shall convene and preside over all meetings of the Association. In addition, the President shall form all committees of the Association and shall appoint the chairperson and membership of same. The Treasurer shall collect all dues, maintain the Association’s accounts and financial records and report on the same at the request of the President and at each Association meeting. The Secretary shall maintain all records of the Association not maintained by the Treasurer, including the list of members, and shall report on same at the President’s request.
The Association dues shall be Twenty Dollars ($20.00) per adult. All dues must be paid by the Association’s regular meeting in September of each year. Members may join at any time by paying one full year’s dues. Residential and business owners may be asked to donate additional funds for special projects within the Church Street East Historic District.
The President shall form committees and appoint the chairperson and membership thereof within his/her discretion. The active membership may form committees and appoint chairpersons and memberships thereof by majority vote at any meeting.
The active membership shall determine all activities of the Association at any meeting of the membership.
These bylaws may be amended only by a majority vote at any Association meeting of the active membership.